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2020

Mayo Clinic and Google—Leading the Digital Transformation in Health Care

In September 2019, Mayo Clinic announced a 10-year digital technology partnership with Google to accelerate the delivery of health care. According to Mayo Clinic president and CEO, Gianrico Farrugia, M.D., "Data-driven medical innovation is growing exponentially, and our partnership with Google will help us lead the digital transformation in health care.”  

Mayo Clinic and Google quickly began teaming to implement the Mayo Clinic Cloud (MCC) to collect, organize, and, perhaps most importantly, protect Mayo Clinic data. Extraordinary efforts were taken to maintain the security and privacy of patient data while allowing Mayo to reap the rewards of efficiency, sustainability and scalability to fast track innovations for new and improved health care solutions leveraging analytics and artificial intelligence (AI).

ME&C health systems engineers and project managers partnered with Business Development and Information Technology colleagues to:

  • Develop an agile process to quickly identify the most promising, impactful and valuable ideas to pursue. 
  • Prototype an approach to collaboratively define, scope and deliver joint AI innovations (co-developed by Mayo Clinic and Google)

Design process and outcome metrics and systems to monitor and sustain the health of the long-term partnership.

2010

2011 Mayo Clinic Board of Trustees approves the development of a proton beam facility at the Rochester and Arizona campuses. Systems and Procedures is charged with operationalizing the new service line, as well as developing sustainable, adaptable, and scalable work flows and processes to support integration of the program into the clinical practice.
2015-2016 Systems and Procedures becomes an enterprise shared service, and is renamed the Department of Management Engineering & Consulting to better reflect the breadth and depth of the work and engagement across the organization.

2000s

2000-2003 Systems and Procedures led the re-engineering of manual scheduling processes, and leveraged the implementation of the Mayo Scheduling System (MSS) resulting in: Replacement of Central Appointment Desk (CAD), Re-allocation of 40 FTE (Full Time Employees), Re-allocation of 4,000 square-feet of office space, 60% reduction in patient wait times
2002-2005 Mayo Clinic replaces paper medical records. Systems and Procedures was responsible for process and workload analyses, systems reengineering, and standardization of procedures, training, implementation, and impact assessment for this effort. By 2005, Mayo Clinic had one of the largest integrated electronic medical record systems in the world.

1990s

1992 Mayo Clinic Health System was established and encompassed a family of clinics, hospitals and other health care facilities serving communities in Minnesota, Wisconsin, and Iowa. An on-site System and Procedures unit was created to support this new health system.
1998 The Patient Appointment Guide (PAG) was implemented, which enabled print-on-demand for a variety of critical care documents including patient itineraries and appointment lists. Systems and Procedures was central to this development and implementation.

1980s

1986 Mayo Clinic campus in Jacksonville, Florida opened.
1987 Mayo Clinic campus in Scottsdale, Arizona opened.

Systems and Procedures established an on-site presence at both new campuses with initial efforts focused on facilities development, supply distribution processes, staffing, nursing and surgery workflows, and information technology implementation.

1970s

1973 Systems and Procedures assisted with the design, build, and move processes for the Hilton and Guggenheim buildings, including the new “Desk C” which serves as the central facility for patient blood and specimen collection.

1960s

1964 Mayo Clinic’s Section of Systems & Procedures developed standardized Mayo Clinic form specifications, along with a Mayo Clinic Forms Manual, resulting in a centralized method of forms control for the organization. This group was also responsible for designing, printing, and documenting procedures for 1,100 forms that were part of forms control program.

1950s

1953-55 The Section of Procedures & Records played an integral part in the building plan, design, and occupancy plan of what was the 10-story Mayo Building – which, at the time, was the largest construction project at Mayo Clinic in a generation. The building was completed in 1953.

1940s

1947 The Section of Procedures & Records (now known as Management Engineering & Consulting) was created on July 21, making Mayo Clinic one of the first medical institutions to create a dedicated team of staff to specialize in methods and systems. Postwar conditions had presented many new problems, and the procedures used at Mayo Clinic and its primary hospital, Saint Mary’s Hospital, were in need of restudy, especially those relating to the requesting, reporting, and recording of laboratory tests. Patient admission and registration procedures, x-ray film storage, and medical records also needed to be reviewed.