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Administrative Assistant

Administrative Assistants apply their expertise to perform a variety of administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel.  Leveraging various software applications, they manage calendars, prepare documents and presentation materials and perform various other office support tasks to optimize the time of those supported. 

An Administrative Assistant must possess high-level skills in organization, customer service, interpersonal relations, written and oral communication, and exhibit the ability to prioritize, frequently and quickly shift tasks.

Opportunities within the position:

  • Advancement opportunities based on experience and education are available by becoming an Executive Assistant, Assistant Supervisor, or Administrative Office Manager within the department or accepting similar roles in the organization. 

Professional development opportunities:

  • Structured on-boarding process to learn about Mayo Clinic and ME&C
  • Mayo Clinic course offerings to enhance technical and communication skills
  • Mayo Clinic-wide courses to enhance technical and communication skills

Executive Assistant

The ME&C Executive Assistant provides comprehensive and professional administrative support to the ME&C Department Chair.  By understanding the function, mission, values and needs of the department chair, the Executive Assistant is able to exercise independent judgement to expedite inquiries to others as appropriate to preserve and protect the time of the Department Chair. A high level of tact and diplomacy is required in this position.   Executive Assistants apply their expertise with internal applications to perform a variety of administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel. They manage calendars, prepare documents and presentation materials and perform various other office support tasks.

Opportunities within the position:

  • Advancement opportunities based on experience and education are available within the department by becoming an ME&C Administrative Office Manager or accepting other similar roles within the organization. 

Professional development opportunities:

  • Structured on-boarding process to learn about Mayo Clinic and ME&C
  • Mayo Clinic course offerings to develop leadership skills and improve skills
  • Mayo Quality Fellowship Program

Administrative Assistant Supervisor

The Administrative Assistant Supervisor (AAS) displays leadership potential by assuming supervisory responsibility for daily activities of the office in the absence of or as directed by the Office Manager.  She/he serves as a front-line resource to colleagues and effectively utilizes resources to solve problems.  The AAS has strong organizational, communication, and interpersonal skills, and a commitment to quality and service excellence.

In addition, the ME&C AAS provides a variety of administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel. They manage calendars, prepare documents and presentation materials and perform various other office support tasks to optimize the time of those supported. 

Opportunities within the position:

  • Advancement opportunities based on experience and education are available within the department by becoming an ME&C Administrative Office Manager or accepting other similar roles throughout the organization. 

Professional development opportunities:

  • Structured on-boarding process to learn about Mayo Clinic and ME&C
  • Mayo Clinic course offerings to develop leadership skills and improve skills
  • Mayo Quality Fellowship Program

Administrative Office Manager

The ME&C Administrative Office Manager (AOM) oversees daily office operations and monitors performance of the administrative assistant team to assure high quality productivity and optimized efficiencies that meet the needs of the department. The AOM serves as a key member of the ME&C leadership team with a primary focus on budget, planning and implementation of policies and systems that facilitate efficient practices within the department. The AOM handles a variety of management issues and communications.

Opportunities within the position:

  • Advancement opportunities based on experience and education are available in other similar roles throughout the organization.

Professional development opportunities:

  • Structured on-boarding process to learn about Mayo Clinic and ME&C
  • Formal mentorship program to connect with experienced Mayo Clinic employees
  • Mayo Clinic course offerings to develop leadership skills and improve management skills
  • Mayo Quality Fellowship Program